Reports to: Fundraising Manager

Place of work: Hybrid – Home working/Aldgate East, London. Minimum of 2 days in the office

Hours: Flexible/Part time – 15 hours per week

Terms of employment: Permanent

Salary: £11,000

Annual Leave: 10 days + Pro-rata bank holidays

Why Work for CHECT

• Small friendly team which allows for greater autonomy, collaborative and agile working
• Enhanced sickness and maternity policies
• Occasional weekend work to attend events, for which TOIL will be provided
• Training opportunities for all staff
• Hybrid working between London office & working from home
• Nest pension contribution

Summary

We are looking for someone who is passionate about helping families affected by retinoblastoma and shares our values and support the team through administrative tasks, contributing to appeals, expanding our social media and website content and supporting our exciting fundraising efforts.

General:

Process new supporters and input fundraising data onto our CRM database (ThankQ) in a timely and accurate manner

• Manage Gift Aid processes and documentation
• Review and update database records to ensure accuracy and integrity of data
• Scan and attach documents into ThankQ
• Run data reports for the team
• Assist with online fundraising reports, new initiatives and campaigns
• Scan and record GDPR consents on ThankQ
• Managing info@ email box
• Receive and send post, upload documents to TQ and ensure correspondence is communicated to the team
• Process and record donations in a timely manner
• Maintain CHECT resources – sourcing & ordering stock
• Prepare & organise team meetings – both virtual and in person
• Amend the webpages as and when needed

Stewardship:

• Create and send thank you letters and certificates, and process all requests for fundraising materials
• Research potential new partners
• Communicate with our donors including Regular Givers and Lottery players.
• Contribute to appeals, marketing materials and digital content, including social media posts

Person Specification:

• A professional, proactive person with the ability to work well against deadlines
• An open communicator, flexible and friendly, working well as part of a small, highly committed and enthusiastic team

Essential skills and experience

• Empathy with the core goals and purpose of the charity
• A team player
• Educated to A-Level or higher (English and Maths GCSEs required)
• IT literate and highly competent in MS Office and database management
• Experience of using Adobe CC and WordPress would be advantageous
• Exceptionally well organised with strong attention to detail
• Good written, verbal communications and telephone manner
• Ability to work with initiative, discretion, confidentiality and under pressure
• Ability to prioritise and manage a mixed workload

Deadline for applications:

30th April 2025

We are the only charity in the UK dedicated to supporting anyone affected by retinoblastoma (Rb), a rare form of eye cancer that affects young children, mainly under the age of six. Our mission is to lessen the impact of this condition through lifelong support, funding research initiatives, and driving early diagnosis.

The Childhood Eye Cancer Trust (CHECT) is looking to appoint a new trustee with a professional background in charity fundraising to join the Board of Trustees.

This is a voluntary position, and one that makes a real difference to all those affected by retinoblastoma. By joining you’ll be part of a small, professional, and dedicated charity with big objectives. Your direct and relevant fundraising experience will help us to develop and realise our income generating ambitions.

Treasurer role summary
The Childhood Eye Cancer Trust (CHECT) is looking to appoint a qualified finance professional to join the Board of Trustees as Treasurer.

You will provide scrutiny and oversight of the work of the charity, with a particular focus on all financial issues. This will include providing the Board with the reassurance that the finances and the related processes are operating effectively, ensuring best use of the charity’s resources.

You will use your financial knowledge and experience to undertake a monthly review of the Charity’s management accounts, assisting the Management Team in achieving the charity’s financial targets, as well as providing the necessary oversight of the annual audited accounts process.

This is a voluntary position, and one that makes a real difference to all those affected by Retinoblastoma.

The role of trustee
CHECT’s Board of Trustees share ultimate responsibility for governing the charity and directing how it is managed and run.

As a member of the Board of Trustees you will help set the strategic aims, objectives, and direction of the charity. The skills and knowledge you bring will enhance the Board and support CHECT in achieving its charitable objectives.

Key accountabilities

• Overseeing the financial stability of the organisation and that all accounting processes and procedures are adhered to.
• Reviewing and giving assurance to Trustees on the charity’s financial performance, finance and investment policies, insurance provision and risk management.
• Ensuring that the charity has robust and effective financial controls in place.
• Liaising with and supporting the CEO and Head of Finance and the charity’s independent auditors.
• Providing finance updates and reports to the Board.
• Playing a key role in the Finance & Risk committee.

General requirements

• Act as an ambassador for the charity and represent the interests of all stakeholders.
• Actively participate in all Board meetings and other Trustee meetings as they arise.
• Contribute to the effective performance of the Board.
• Support the executive team in managing the charity.
• Support the fundraising team with advice and guidance.

Specific skills and knowledge

Essential

• Qualified and practicing accountant with demonstrated financial awareness and knowledge.
• Proven ability to communicate and explain financial information to members of the Board and other stakeholders.
• The delivery of timely and accurate Annual Report & Accounts.
• Analytical and evaluation skills, demonstrating good judgement.
• Understanding and acceptance of the legal duties, responsibilities, and liabilities of trusteeship.
• Good communication and leadership skills

Desirable

• Demonstrated knowledge and experience of charity finance practices.
• Skills and experience in one or more areas of non-executive governance and management e.g., risk management, strategic planning, financial/accountancy.
• A team-oriented approach to problem solving and to management.

Term of appointment
The period for which Trustees are appointed is three years, with an option to serve two further terms
by agreement of the Board of Trustees.

Time commitment
The time required is in line with the need to hold a suitable level of oversight of the management and reporting of CHECT’s finances, and to provide detailed technical advice to the Head of Finance and CEO.

The Treasurer remotely attends six Finance & Risk Committee meetings (weekday evening) and attends six Board meetings (five remote and one in person – held on a Saturday morning) per annum.

• It is also required that there is availability for:
• Ad hoc financial advice and guidance.
• Monthly meetings with the Head of Finance and CEO to review management accounts – including a more detailed quarterly review of performance.
• Input in the annual budget setting process.
• Oversight of, and engagement in the annual audit – including meetings with Auditors, review and sign off of financial information and management letter, and approval of final annual report & accounts for review by the Board and sign off by the Chair.

There will be odd occasions when Trustees are required to attend other planned meetings i.e., strategy meetings and events.

Expression of Interest
To express your interest, or for further information please contact CHECT’s CEO, Richard Ashton with your details and covering note. Email: richard.ashton@chect.org.uk